BID MANAGER (10447)

If you are committed to writing high scoring and high quality proposals for  every tender and have demonstrable experience within a similar role, then we really want to hear from you!

Our client, a leading healthcare staffing provider, is looking for a Bid Manager to join their team. The Bid Manager role will be responsible for the timely completion of detailed responses to bids, proposals, tenders and other response documents.

The role requires a keen attention to detail, an ability to take an analytical view on complex projects whilst applying good industry practice to work. The successful candidate will also be expected to be an expert in bid writing, and able to convey complex messages effectively to target audiences. They will also be required to liaise and coordinate input from all levels within the business, up to senior management and board level.

Role Responsibilities

• Understand the bid process to identify and qualify bid opportunities

• Analyse win themes to objectively review bid responses throughout preparation,

• Objectively review bid responses to ensure greatest chances of successful outcomes

• Work intricately with business colleagues to fully understand opportunities, and relay/ oversee bid coordinator colleagues to support bid completion and submission

• Apply best practice principles (e.g. APMP), and provide guidance and advice to bid and business colleagues

• Apply expertise in bid writing to convey messages clearly, effectively and successfully

• Ensure processes are followed always, and ensure compliance to agreed standards

• Coordinate bid completion to produce distinctive, winning bids, managing the end-to-end bid process/life cycle

• Prioritise and produce plans for the efficient and successful submission of bid documents to strict deadlines

• Producing (writing) and editing bid response documents, ensuring each bid is positioned correctly, and with clear win themes and messages to maximise success rates

• Evaluate each bid question fully to completely understand response requirements and formulate responses accordingly

• Create storyboards for method statement question responses to identify points to be covered and the most logical sequence in which to provide a written response

• Coordinate and manage responses from multiple authors and sources to create seamless, consistent and high quality responses

• To deliver improved and enhanced standards of written responses in conjunction with the Bid Team

• Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly

• Review financial information (pricing) to ensure appropriate commercial offering, and approval

• Develop and maintain communication channels across the business, at all levels, to successfully achieve the above

• Develop and maintain a library of written responses and information to support production of bids and proposals (Bid Library), in conjunction with the Bid Team

• Identify contract documents as part of bid processes and coordinate sending of same to external and internal contacts for advice

• Review contract documents to identify areas of further investigation and inclusion within bid projects

• Initiate and coordinate full commercial review of contract related documents as required

• Undertake negotiation on contract clauses as required

• Manage virtual bid project teams effectively

• Help across the business in relation to contract and bid related queries received by telephone, email or face-to-face

• Be responsible for quality of work and conduct activities in accordance with quality procedures

• Maintain separation of allocated business area to ensure clear proof of adherence to anti-collusive policies, and maintain records for audit purposes

• Maintain responsibility for allocated business areas as directed by the Bid Team Manager and/or Group Commercial Director, taking responsibility for overseeing all bid and commercial functions in respect of the allocated business unit/ area

Person Specification

• Relevant experience within a bid role                                                                                

• Minimum of 5 years’ experience in a bid role                                                                  

• Experience of writing, editing and producing written pieces of work                                       

Essential

• At least 2 years’ experience in bid writing                                                                         

• At least 2 years’ experience in bid production within the health/ social care and/or recruitment industry

• Experience of reviewing and responding to both Public and Private sector bid/ tender requests                                                                                                        

• APMP accreditation (at least Foundation level)                                                               

Skills / Training

• Highest standards of written English comprehension and grammar

• Excellent written communication and presentation abilities

• Meticulous attention to detail

• Competent in reviewing and interpreting complex documents

• Strong ability to listen and translate key messages into a compelling written response

• Proficient in the use of MS Office tools, including Word, Excel, PowerPoint, Outlook, Internet Explorer

• Ability to plan, prioritise and manage own workload, and workloads of others

• A dedicated, driven approach to winning business through accurate bids

• Demonstrable ability to work within a diverse, cross-functional company