SENIOR BID COORDINATOR (10448)

Our client, a leading healthcare staffing provider, is seeking a Bid Coordinator to join their team. The Senior Bid Coordinator role will be responsible for the timely completion of detailed responses to bids, proposals and tenders in close collaboration with bid team colleagues.

Primarily focused on preparing and producing distinctive winning responses across the health, social care and other developing niche markets served by the organisation, the Senior Bid Coordinator will provide seamless support as the business requires, and provide support to bid coordination colleagues.

Responsibilities / Duties

• Understand the bid process in order to identify and qualify bid opportunities

• Work in conjunction with the Business Development Coordinator to understand the pipeline of opportunities, and identify areas for proactive development relevant to areas of responsibility

• Coordinate bid completion to produce distinctive, winning bids

• Liaise with clients and colleagues to gain further information for bid completion and submission

• Prioritise and produce plans for the efficient and successful compilation of bid documents to strict deadlines

• Manage/ coordinate bid responses using robust project management techniques

• Producing and editing bid response documents, ensuring each document contains required information required to create a successful, winning bid

• Evaluate each bid question fully in order to completely understand response requirements

• Create storyboards for method statement question responses to identify points to be covered and the most logical sequence in which to provide a written response

• Write and produce draft documents and bid responses in accordance with company standards

• Confirm delivery and successful lodging of bid submissions

• To work towards improving and enhancing the standard and effectiveness of written responses in conjunction with the Bid Team

• Proofing and editing colleague’s bid response documents, ensuring each document contains required information required to create a successful, winning bid

• Perform editorial reviews of written bid responses – proof-read and edit bid responses as needed to improve clarity, accuracy and readability

• Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly

• Review financial information (pricing) to ensure appropriate commercial offering, and approval

• Develop and maintain communication channels across the business, at all levels, in order to successfully achieve the above

• Develop and maintain a library of written responses to support production of bids and proposals (Bid Library), in conjunction with the Bid Team

• Identify contract documents as part of bid processes and coordinate sending of same to external and internal contacts for advice

• Review contract documents to identify areas of further investigation

• Initiate and coordinate full commercial review of contract related documents as required

• Undertake negotiation on contract clauses as required, under direction of the Bid Team Manager

• Write and re-draft contract clauses as required based on internal or external feedback

• Ensure contract documents are promptly finalised, signed and returned as part of tender award

• Provide assistance across the business in relation to contract and bid related queries received by telephone, email or face-to-face

• Maintain high levels of organisation, accuracy and house-keeping of paperwork and documents

• Be responsible for quality of work and conduct activities in accordance with the company and team quality procedures

• Provide assistance and advice to team members as required

• Contribute to the overall success of the bid process, including working to team and personal objectives
  
   

PERSON SPECIFICATION

QUALIFICATIONS / EXPERIENCE

• Relevant experience within a bid role                                                           

• Minimum of 4 years’ experience in a bid role                                              

• Experience of writing, editing and producing written pieces of work                      

• Experience of reviewing and responding to both Public and Private sector bid/ tender requests