A Bid Manager is responsible for the smooth management of the entire bid process
A Bid Manager is sometimes also referred to as a Bid Coordinator – the job title used is usually in line with the nomenclature used within an organisation (some companies like to avoid the word ‘manager’) – and doesn’t affect the actual job description.
Essentially, the role is that of a Project Manager but is specific to the bid process, so don’t think that you can co-opt a Project Manager who is at a loose end! The initial evaluation of an opportunity to compete for a contract through the production of a bid. The Bid Manager must co-ordinate all parties involved in the bid process to ensure everyone is aware of the level of contribution expected of them and knows when their deadlines are. They will ensure all timelines are met and that the bid submitted is as complete and accurate as possible, whilst also best reflecting your company’s services and abilities.
The Bid Manager is responsible for the quality of all aspects of the bid, including written documentation and presentations. They ensure all bid documentation is clear, concise and - crucially - compelling. They source and co-ordinate design input to ensure the visual standard of all documentation and presentation material is first class and eye-catching.
The ideal Bid Manager should be highly motivated, innovative, customer focused and have a ‘can do’ attitude. They should be an experienced manager, able to motivate and inspire others; able to obtain a high level of work from the team to ensure all deadlines are met efficiently and that the bid is of the highest quality possible. Sometimes the bid team can be comprised of a variety of different personnel, including those seconded from other departments or areas of the business and it is vital that the Bid Manager is able to supply interim line management to these contributors.
Excellent communications skills are a must, both verbal and written – the importance of being able to converse and liaise with all bid contributors is key and being able to ‘speak their language’ is vital to get the most from everyone, ensuring the bid is as good as it possibly can be.
Any bid should be thorough and accurate so it makes sense that your Bid Manager should be a highly capable individual, with a keen eye for detail, consistency and accuracy.
Summary of skills
- Experience of working in a bid team previously (the degree of experience you require will be reflected in the salary and the ideal candidate will expect and will impact the ‘level’ of candidate you attract)
- Excellent communicator
- Effective and experienced manager
- A high attention to detail
- Highly motivated
- Deadline driven
- Thrive in a busy environment
- Able to motivate a team
- Experience in your business sector
- Proven bid team involvement
- Can demonstrate effective bid writing skills (even if they will not be writing the actual bid documentation)