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Permanent recruitment

The world of bids is highly competitive. For your business to submit winning bids, you need to find exactly the right people; quickly and efficiently – those who will hit the ground running, commit themselves and deliver.

This is what we will do for you when you need to recruit for any role linked to the bidding and commercial functions. Our network and contact base is extensive and we have found and recruited exceptional bid personnel for companies throughout the UK. We locate candidates, carry out pre-screening, interview and test them and check their references. Only then will we present them as candidates for your role.


 

 

 

 

 

 

 

 

Permanent recruitment

The world of bids is highly competitive. For your business to submit winning bids, you need to find exactly the right people; quickly and efficiently – those who will hit the ground running, commit themselves and deliver.

This is what we will do for you when you need to recruit for any role linked to the bidding and commercial functions. Our network and contact base is extensive and we have found and recruited exceptional bid personnel for companies throughout the UK. We locate candidates, carry out pre-screening, interview and test them and check their references. Only then will we present them as candidates for your role.

LATEST POSITIONS



View the latest jobs from Bid Perfect, including writing and bid management positions

Bid Writer/Coordinator

Office-based: near to High Wycombe

Salary £35-38k max

Parking on site

23 days holiday

 

Reporting to:               SALES DIRECTOR

Our client, a soft FM company, are searching for a talented Bid Writer / Coordinator to join their growing team. The ideal candidate will be a confident self-starter and a first class written and verbal communicator who is able to interact at all levels.

This is an exciting opportunity for you to join a friendly and close knit team, with excellent room for career progression as the company grows.

SKILLS REQUIREMENTS

Essential

  • Results orientated with a positive ‘can do’ manner
  • Able to self-motivate and work on own initiative
  • Methodical planner
  • Team player
  • Confident Bid Writer with a keen eye for detail
  • Excellent communicator –  both written and spoken
  • A real understanding of bidding and the need for consistency with branding and marketing materials.
  • Highly proficient in Excel, Word, and PowerPoint

Desirable

Project management and office management experience. The ability to confidently format documents in PowerPoint and Word. Ideally have experience within the FM Industry (specifically Cleaning).

 

Key Accountabilities

  • Managing PQQs & ITTs
  • Research latest cleaning technology for pre-qualifications and tenders
  • Continuously seeking to improve bid quality, provide innovative and build an bid library of excellence.
  • Correspondence with sub-contractors and the retrieval of quotes for tenders
  • Implementing a bid plan and maintaining timelines
  • Arranging site visits with clients
  • Organising meeting with BDMs to review potential tender opportunities
  • Ensuring all tenders go through the authorisation channels
  • Providing innovation and development to Sales and Marketing materials
  • Sales report co-ordination and compilation for Sales Director & CEO.
  • Monitor and compile monthly reports on telesales team.

Salary

35-38K per annum

Reference

LEE/MEE/100

Permanent - Full-time

Bid Writer

Northampton

A bid writer is needed to join the team at the UK's leading provider of debt management services to the public and private sectors.

Our client, the UK's leading provider of debt management services to the public and private sector, is looking for a talented Bid Writer to join their team. The Bid Team are responsible for securing new business and contract extensions with existing clients through the formal Invitation to Tender process.

As Bid Writer, you will be responsible for preparing formal bid documentation for submission to Local Authorities. You will be required to produce highly visual and well written documentation to 100% accuracy. You will be highly proficient in the use of Word, Excel and PowerPoint and be able to design and produce high quality visuals using ideas from bid meetings, and conversations with operational experts within the business.

You will also be required to carry out other administrative duties required by the Sales and Marketing Team as and when required, this could include (but is not limited to) designing marketing literature, proof reading,  filing, printing, and appointment setting.

Flexibility, organisation, and the ability to remain calm when under pressure are the main attributes required for this role.

Essential Requirements

  • Ability to work to tight deadlines
  • Ability to produce work with 100% accuracy
  • Ability to multi-task and problem solve
  • Experience within the tender / bid process
  • Experienced in  producing high quality written and graphical sales documentation
  • Advanced experience of using Microsoft Word, PowerPoint and Excel
  • Motivated and enthusiastic attitude together with professional appearance and manner
  • Ability to respond to urgent needs with composure and efficiency
  • Self motivated with the ability to manage own workload

Desirable Requirements

  • Experience within the debt collection or enforcement industry
  • Experience working with local authorities
  • Experience using Photoshop or other graphics packages

Salary

35-40K PA per annum

Reference

10484

Permanent - Full time.

Bid/Proposal Coordinator - Six Month Contract

Scotland

Six-month fixed term contract on a day rate, with expenses where required.

Bid Coordinator/ Proposal Coordinator required for a major FM bid based in a bid room situated near to the Clyde, Scotland for a six month contract.

To coordinate the production of a complex, technical bid, applicants must have significant experience in the administration of major bids: coordination of the  bid plan, document control and overseeing the bid process.  Skilled in templating, sourcing documents, coordinating the bid production with the bid team, proofreading, editing content when required. Updating the bid library. Monitoring deadlines, arranging bid meetings: kick-off, and review stage meetings.

This is paid on a day rate basis with all additional costs paid for travel to/from site and accommodation (if required).

Required for end September/ October 2019.

Through to end March 2020.

Salary

Neg. day rate. per annum

Reference

LCJ/INT

Six-month contract - full time

Head of Incident Management

Leeds / Blackburn / Preston

This is an exciting new opportunity for the right person! To join a respected and busy team as Head of Incident Management.

You will have responsibility for the delivery and management of incident management across Primary Care Support England (PCSE), both in line with client policy, industry best practice, Government and NHS policy and NHS England contractual requirements.

The role will involve travel to client sites at short notice. The role holder will need to be able to work under pressure and be very resilient.

What you will do:

  • Develop, implement and manage the PCSE incident management practices
  • Produce daily, weekly and monthly comprehensive incident reports, updates and notifications for all stakeholders
  • Ensure that all incident notifications and investigation reports are developed, reviewed and submitted on schedule and to a high standard
  • Increase awareness of incident management across PCSE, including training & communication plans through numerous delivery methods including formal presentations
  • Provide support to PCSE and the NHS England client to ensure the effective maintenance of incident management in all business areas
  • Maintain industry awareness relating to relevant legislation and best practice
  • Ensure that all documentation complies with client requirements, appropriate certifications, compliance obligations and policy
  • Offer advice and guidance on incident management to employees at all levels
  • Work with PCSE and client colleagues, NHS England and suppliers in the best interests of all parties
  • Support PCSE Business Assurance colleagues
  • Ensure that PCSE meet the incident management requirements of the NHS Data Security and Protection Toolkit as per contractual obligations
  • Conduct proactive assessments across PCSE services and environments
  • Undertake incident tests and simulations to provide assurance of business readiness
  • Work effectively with PCSE operational service lines to ensure resolution of all incidents
  • Develop and own incident management strategy and improvement plans
  • Attend, and chair as required, incident management meetings
  • Supervise and support members of the incident management team

Your experience will include:

  • Incident management frameworks including policies, processes, procedures, communication and reporting
  • Public sector and/or NHS incident management requirement
  • Delivering presentations
  • Relationship and stakeholder management
  • Commercial awareness
  • Experience in report writing, presentations and developing dashboards
  • Excellent analytical, decision making and problem-solving skills.
  • Ability to communicate and influence at a senior level, including at Director level.
  • Ability to analyse current business practices and identify areas for improvement.
  • Preferably relevant regulatory/industry qualifications.

Knowledge of:

  • Government or NHS policies and standards with respect to incident management
  • Knowledge of the NHS Data Security and Protection Toolkit
  • Incident management frameworks and practices
  • Risk management

Salary

up to 60K + car allowance per annum

Reference

10483

Full time / Permanent

Bid Writer

Dublin

Major global organisation. Great new opportunity for a professional bid writer in Dublin.

Our client, a leading FM organisation, has an exciting opportunity for a skilled Bid Writer to join their prestigious team in Dublin.

This role would suit someone with first class communication skills looking to take the next step in their career.

Responsibilities

The writer will support the bid process either through working on large projects within the bid team with the Sales and Retention lead or completing PQQs and small proposals on their own.  They will ensure that the bid answers are fully compliant with stated requirements and are written in a style and format to ensure:

  • Compelling responses are created in response to specific questions asked
  • Clarity of win themes
  • Professionally structured answers to maximise ease of reading
  • Quantifiable evidence that can be referenced to support our proposed solution
  • Consistency across multiple answers, in terms of language and message
  • Responses are tailored to the audience
  • Responses are accurate and compliant
  • Best practice writing techniques are deployed
  • Development of content for the knowledge library
  • Liaison with SMEs to develop key case studies and new content
  • Review and edit written responses provided by SMEs grammar and accuracy of content and spelling
  • Write from scratch case studies and responses to sections as required by the Sales/Retention lead and Bid Manager
  • Own designated questions and sections within the content library and ensure that they are accurate, factual, compelling and are benefit led
  • Record the breakdown of the content in the master database to enable easy searching and cross referencing
  • Proofread bid responses
  • Prepare CVs that are high impact, relevant and adhere to a standard design
  • Provide relevant supporting information to the library for use by the Bid Manager
  • Create infographics that can support the bid content

Requirements

  • Previous writing/bid experience
  • Knowledge of proposal issues and use of tender management tools and techniques.
  • Appropriate experience in tender writing, preferably involving multi-service scenarios
  • Ability to manage multiple complex answer work streams and to think clearly under pressure
  • Excellent facilitation and coaching skills
  • Ability to travel to attend client site or internal team or bid meetings across the UK and Ireland
  • Advanced level English / English Literature
  • Advanced Word
  • Basic Excel

 

 

 

Salary

40 - 45,000 Euros per annum

Reference

10481

Full time - Permanent

Head of Audit and Quality Assurance

Leeds, Blackburn or Preston

Head of Audit and Quality Assurance with experience of internal audits in the NHS responsible for the organisation, oversight and status reporting of all internal and external audits and associated remedial activity.

Head of Audit and Quality Assurance

Our client is looking for a Head of Audit and Quality Assurance with experience of internal audits in the NHS. This exciting new role will lead, develop and implement audit and quality assurance strategy as part of the PCSE Business Assurance 2nd Line of Defence function.  You will be responsible for the organisation, oversight and status reporting of all internal and external audits and associated remedial activity.

Responsibilities

  • Implement quality assurance systems, frameworks and specifications based on recognised standards to assure PCSE services;
  • Organise and oversee internal and external audits
  • Maintain internal and external audit and quality assurance assessment schedules and plans
  • Record, track, support and report on all remedial audit and quality assurance activity
  • Manage the Audit and Quality Assurance team
  • Develop routine audit and quality assurance reports for our client, NHS England and external parties
  • Support, advise and approve the production and update of audit and quality assurance documentation.
  • Maintain accurate records on audit and quality assurance
  • Produce daily, weekly and monthly comprehensive reports on audit and quality assurance matters
  • Conduct and oversee assessments against appropriate policy, standards and legislation.
  • Increase awareness of audit and quality assurance across PCSE, including training & communication plans through numerous delivery methods including formal presentations
  • Provide support to PCSE and the NHS England client to ensure the effective maintenance of audit and quality assurance matters in all business areas
  • Maintain industry awareness in particular relating to relevant legislation and best practice
  • Ensure that all documentation complies with client requirements, appropriate standards and policy
  • Offer advice and guidance on audit and quality assurance to employees at all levels
  • Work with the PCSE Business Assurance team members, colleagues, and NHS England in the best interests of all parties
  • Support PCSE Business Assurance team colleagues in all aspects of audit and quality assurance
  • Ensure that PCSE meet the requirements of contractual obligations with regard to audit and quality assurance
  • Work with PCSE Service Line Leads and the Business Assurance team to maintain appropriate risk registers and preventative and remedial action plans
  • Development of audit and quality assurance strategy to deliver an effective framework 
  • Attend, and chair as required, audit and quality assurance meetings including leading on audit and quality assurance within our client, PCSE or NHS England.
  • Supervise and support junior members of the Business Assurance team

 

Experience

  • Track record of delivering and managing quality assurance frameworks
  • Detailed knowledge of quality standards
  • Knowledge of assurance standards such as ISAE3402
  • Experience of undertaking quality assessments
  • Experience of delivering presentations to all levels.
  • Excellent relationship and stakeholder management
  • High level of commercial awareness and business acumen
  • Experience in report writing, presentations and developing dashboards
  • Experience of audit management
  • Excellent analytical, decision making and problem-solving skills
  • Ability to work under pressure and to strict timescales imposed by legislation and business need
  • Ability to communicate and influence at a senior level, including at Director level.
  • Ability to analyse current business practices and identify areas for improvement.
  • Relevant regulatory/industry qualifications

 

Salary

UP TO 65K plus car allowance and benefits per annum

Reference

10478

Permanent / Full Time

Bid Writer

Bolton

Our client, a leading furniture supply company, is seeking a talented bid writer to join their Bolton-based team on a permanent basis.

If you are committed to writing high scoring and high quality proposals for  every tender and have demonstrable experience within a similar role, then we really want to hear from you!

On a day to day basis, you will take control of bid structure, content and responses to questions ensuring they are submitted in compliance with an established tender process and meeting deadlines. You will need excellent communication skills as you will be liaising with all bid stakeholders to collate required information and translate that into a cohesive response, as well as attending tender and proposal briefings and review  meetings.

To be successful in this role is essential that you are able to work to tight deadlines in an accurate and effective manner.

Strong writing and design skills are essential as you will be expected to create persuasive bid and proposal documents in terms of format, writing style and content, with support from a graphic designer and content writer.

Salary

25-30K per annum per annum

Reference

10473

Full time - permanent

Bid Writer

Preston

An exciting Bid Writer opportunity to join one of the UK’s leading independent Third-Party Intermediaries (TPI) working with commercial, industrial and public sector energy consumers. Their mission is to optimise the value of every pound spent on utilities by their clients.

Role

As a growing and ambitious business, they are seeking additional resources and skills within their Marketing team. Within our Corporate Division, they are looking for a Bid Writer to support the pursuit of new business and support client renewal activity through formal tender opportunities (RFI, PQQ, RFP, RFQ, ITT).

The Bid Writer will have proven skills in producing and editing proposal content within a business-to-business environment. The Bid Writer will be experienced in writing and managing the bid response, participating in key review meetings / final document review, content sign off and document production. Experience of coordinating and updating a knowledgebase system is beneficial.

Responsibilities include the implementation of all necessary bid procedures, governance and processes. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.

In return our client is offering a competitive salary with a bonus and various benefits including an onsite gym and bistro, childcare vouchers, life insurance, pension and training and development opportunities.

Responsibilities

  • Lead sessions with bid team (made up of sales and operational personnel) members to create and manage the bid structure, content and final response
  • Proactively develop and manage a network of subject matter experts Identify and re-work existing pre-written content where relevant
  • Deliver completed written responses against agreed deadlines, escalating issues as required
  • Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, finance, legal and operational
  • Present all new bid content to the knowledgebase manager for potential re-use Update internal CRM systems

Person Specification

  • Educated to GCSE level or equivalent, including English and Maths at least grade C or equivalent
  • Educated to a degree level or equivalent (Desirable)
  • Qualifications relevant to the position (Desirable)
  • Minimum 3 years bid/proposal/tender writing experience
  • Experience in working on service-based bids, preferably within utilities/energy sector
  • Communicate and influence at a senior level
  • Strong time management / prioritisation skills
  • Excellent attention to detail
  • Excellent standard of spoken and written English
  • Strategic thinker who can understand complex issues and come up with solutions

Salary

30-35K per annum

Reference

10471

Full time - perm.

Head of Bids

Preston

A compelling opportunity to join one of the UK’s leading independent Third-Party Intermediaries (TPI) working with commercial, industrial and public sector energy consumers.

Head of Bids
 

A compelling opportunity to join one of the UK’s leading independent Third-Party Intermediaries (TPI) working with commercial, industrial and public sector energy consumers. Their mission is to optimise the value of every pound spent on utilities by their clients.

Role

As a growing and ambitious business, they are seeking additional resources and skills within their Marketing team. They are looking for a Head of Bids to lead a team of three bid writers in the pursuit of new business and support client renewal activity through the completion of formal tender opportunities (RFI, PQQ, RFP, RFQ, ITT); sales proposals and client contracts.

The Head of Bids will have proven skills in bid management, pricing and contracting. The Head of Bids will be experienced in managing the creation, review and submission of bids, proposals and customer agreements, participating in key review meetings / final document review, content sign off and document production. Experience of coordinating and updating a CRM system is essential.

Responsibilities include the implementation of all necessary bid procedures, governance and processes. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.

In return our client is offering a competitive salary with a bonus and various benefits including an onsite gym and bistro, childcare vouchers, life insurance, pension and training and development opportunities.

Responsibilities

  • Lead sessions with the bid team (made up of sales and operational personnel) members to create and manage the bid structure, content and final response
  • Proactively develop and manage a network of subject matter experts
  • Generate costing models and develop pricing submissions
  • Co-ordinate the delivery of completed written responses against agreed deadlines, escalating issues as required
  • Review responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, finance, legal and operational
  • Present all new bid content to the knowledgebase manager for potential re-use Update internal CRM systems

Person Specification

  • Educated to GCSE level or equivalent, including English and Maths at least grade C or equivalent Educated to a degree level or equivalent (Desirable)
  • Qualifications relevant to the position (Desirable)
  • Minimum 5 years bid management experience
  • Line management experience is essential
  • Experience in working on service-based bids, ideally within utilities/energy sector
  • Communicate and influence at a senior level
  • Strong time management / prioritisation skills
  • Excellent attention to detail.
  • Excellent standard of spoken and written English
  • Strategic thinker who can understand complex issues and come up with solutions

Salary

up to 50K + bonus and benefits package per annum

Reference

10470

Full time - Permanent

Bid Writer

Cheltenham

Opportunity to join a long-established company and to shape the bid process.

We are searching for a highly motivated experienced Bid Writer/Proposal Manager, who will manage the bid writing process for our client across bidding into the housing construction sector.  They will be responsible for putting in place a bid plan, gathering required information, creating persuasive, professional tender documents, and carrying out reviews following submission.

KEY/SPECIFIC RESPONSIBILITIES

  • Develop a good understanding of customer needs and expectations and ensure all tender submissions meet these needs
  • Create process for delivering high-quality tender submissions and drive compliance with the process
  • Review all tender and pre-qualification questions and deliver a strategy and objectives that will achieve winning submissions
  • Manage the production of high-quality submissions to deadlines by working with other functions to gather the required information and assets
  • Ensure submissions create real impact for the customer through strong branding, compelling content and professional presentation
  • Follow up on submitted tenders with colleagues and customers to understand the reasons for the outcome and help improve future bids
  • Carry out the fulfilment of terms and conditions requirements following successful tenders, seeing the process through to completion
  • De-brief key stakeholders on the outcomes of tenders and make recommendations for improvements
  • Provide local level tender submissions for the Global Project & Specifications team based in the U.S. and London

RELATIONSHIPS AND CONTACTS

  • Responsible to the Marketing Manager
  • Close working relationship with Business Development Coordinators
  • Marketing Managers - Consumer, Brand Visualisation
  • National Sales Managers and Specification Managers.

 

Our client is offering an opportunity to set up and make your own bid management department and build a bid library with input from marketing and sales where this role sits.

A tracking system to organise new opportunities to bid for contracts when they arise in the market place also needs to be developed with input from Sales.

There is flexibility around hours (core hours worked in-situ most days) with the ability to work from home when appropriate, given that a bid writing role will require flexibility around normal office hours anyway.

Salary and benefits to be determined, depending on the background and experience level of applicants.

Salary

Neg. per annum

Reference

MEE/LCJEE02

Full time - Perm.

Work Winning Leader

Farnborough

An exceptional and rare opportunity to join and lead the bid/work winning programme for a major infrastructure organisation.

Role Purpose / Overview:

Project manage the whole bid process from launch to handover to the delivery team

Key Responsibilities:

  • Compliance and achievement of Group, Division, LCO, project, procedures, personal targets and initiatives.
  • Lead the bid team / process in all aspects of the submission.     
  • Produce high quality qualitative bid submissions on time within budget.   
  • Effectively coordinate and lead bid team contributors input.        
  • Provide and implement creative ideas and initiatives into bids.    
  • Assess technical and complex bid requirements, control and shape the bid proposals.           
  • Liaise with the client team to effectively portray our service offering.       
  • Provide de-risked, profitable, compliant and affordable bids in line with strategic objectives.
  • Manage the production of accurate, well presented bid documentation for tenders.           
  • Create and lead client presentations.    

Skills, Experience & Qualifications (Pre-requisite to recruitment)

Technical or Operational

Proven experience of:

  • Leading the bid process.
  • Complex technical schemes.

Information

Proven Experience of:

  • Reviewing and assessing bid enquiries.
  • Creating and writing effective bid submissions.
  • Using Microsoft suite of Office
  • programmes; inc. Excel, Word, Outlook and Project.

Resources

Proven experience of:

  • Leading the bid team.
  • Dealing with diverse technical input.

People

  • Proven experience of:
  • Inspiring bid contributors.
  • Leadership in client team meetings.

Qualifications and Memberships

Academic

Essential

  • Superb demonstrable standard of written and spoken English.
  • Excellent standard of resource planning.
  • Relevant degree or equivalent qualification.       

Professional

Essential

  • Full membership of relevant professional body.

Desirable

  • Full membership of secondary technical professional body.

Personal Qualities recommended for this role

Self Awareness

You will be able to:

  • recognise your own strengths and limitations, play to your strengths and use strategies to minimise the impact of your limitations,
  • reflect regularly on your own experiences and performance, and constantly seek to improve,
  • model behaviour that shows respect, helpfulness and co-operation,
  • consider the impact of your own actions on others,
  • respond positively and with resilience to setbacks,
  • understand people’s needs and motivations and adapt your personal style accordingly.

Relationship Focused

You will be able to:

  • recognise when there are conflicts, acknowledge the feelings and views of all parties, and redirect people’s energy towards a common goal,
  • make best use of available resources and seek new sources of support when necessary,
  • state your own position and views clearly and confidently in conflict situations,
  • share, and encourage others to share, information and knowledge,
  • recognise the importance of relationships and build these across the organisation,
  • understand and address stakeholders' needs,
  • identify your customers’ needs and expectations and strive to deliver them.

Delivering Objectives

You will be able to:

  • prioritise and plan to deliver agreed objectives,
  • present plans clearly, concisely, accurately and in ways that ensure understanding,
  • constructively challenge the status quo and seek better alternatives,
  • recognise changes in circumstances promptly and adjust plans and activities accordingly,
  • take personal responsibility for making things happen,
  • find practical ways to overcome barriers,
  • manage multiple demands without losing focus or energy.

Managing Others

You will be able to:

  • set demanding but achievable objectives for yourself and others,
  • balance multiple priorities and build consensus on the way forward,
  • make and implement difficult and / or unpopular decisions,
  • encourage and support an empowered decision-making culture,
  • show integrity, fairness and consistency in decision-making,
  • encourage and support others to make the best use of their abilities,
  • clearly agree what is expected of others and hold them to account,
  • monitor the quality of work and take appropriate corrective action where necessary.

Salary

75K (up to) with benefits package. per annum

Reference

MEELCJ

Full time - perm

Interim bid writers required (x3)

Range of UK locations

Three month short term contract for professional bid writers.

We have a client with an immediate need for professional interim bid writers to support bid teams working in the highways, rail and FM sectors. The positions are in a range of UK city locations and you should ideally be based in either Birmingham, Swindon, Oxford or Manchester.

The roles are intended for writers who can commit for a period of three months commencing between now and the end of January. i.e. until the end of April.

If you would like to be considered for these roles, please send us your CV with an indication of the day rate you will expect. We will get right back to you.

Thanks – The Bid Perfect Team.

Salary

TBA per annum

Reference

MEE001

Interim - 3 months - full time.

Bid Writer

London and other major UK cities - Location flexible.

An opportunity to join a leading healthcare staffing provider.

Our client, a leading healthcare staffing provider, is looking for a Bid Writer to join their team.

Under the direction of the Bid Team Manager, the Bid Writer will be responsible for completion and management of responses to bids, proposals and tenders in close collaboration with bid team colleagues. The role will be primarily focused on preparing and producing responses across the health, social care and other developing niche markets served by the organisation to include bid responses as well as preparation of presentations, information request responses and supporting the needs of the business.

Responsibilities / Duties

  • Understanding of the bid process and management of the same end-to-end
  • Able to coordinate bid completion to produce distinctive, winning bids, utilising project management techniques and tools
  • Writing of bid content
  • Liaise with clients and colleagues to gain detailed information for bid completion and submission
  • Prioritise and produce plans for the efficient and successful compilation of bid documents to strict deadlines
  • Producing and editing bid response documents, ensuring each document contains required information required to create a successful, winning bid
  • Evaluate each bid question fully in order to completely understand response requirements
  • Able to create convincing storyboards for question responses
  • Write and produce draft documents and bid responses
  • To work towards improving and enhancing the standard and effectiveness of written responses
  • Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly
  • Review financial information (pricing) to ensure appropriate commercial offering, and approval
  • Perform reviews of written bid responses to improve clarity, accuracy and readability
  • Develop and maintain communication channels across the business, at all levels
  • Knowledge library management: develop and maintain a library of written responses to support production of bids and proposals, in conjunction with colleagues
  • Identify contract documents as part of bid processes and coordinate commercial contract review process
  • Provide assistance across the business in relation to contract and bid related queries received by telephone, email or face-to-face
  • Maintain high levels of organisation, accuracy and house-keeping of paperwork and documents
  • Be responsible for quality of work and conduct activities in accordance with the company and team quality procedures
  • Provide assistance and advice to team members as required
  • Contribute to the overall success of the bid process, including working to team and personal objectives
  • Ensure all records and files are maintained to company standards

PERSON SPECIFICATION

  • Qualifications / Experience
  • Relevant experience and willingness to learn are considered to be equally important
  • Minimum of 2 years’ experience in a bid role desired
  • Relevant experience of writing, editing and producing written pieces of work
  • At least one years’ experience in bid production within the health/ social care and/or recruitment industry desired
  • Experience of reviewing and responding to both Public and Private sector bid/ tender requests
  • APMP an advantage
  • Mobility will be required for occasional work at other UK offices and client sites.

Salary

45 - 60K per annum

Reference

10446

Full time - Perm

Senior Bid Coordinator

London and major UK cities - Location flexible

An opportunity within a leading healthcare staffing provider

Our client, a leading healthcare staffing provider, is seeking a Bid Coordinator to join their team. The Senior Bid Coordinator role will be responsible for the timely completion of detailed responses to bids, proposals and tenders in close collaboration with bid team colleagues.

Primarily focused on preparing and producing distinctive winning responses across the health, social care and other developing niche markets served by the organisation, the Senior Bid Coordinator will provide seamless support as the business requires, and provide support to bid coordination colleagues.


Responsibilities / Duties

 

  • Understand the bid process in order to identify and qualify bid opportunities
  • Work in conjunction with the Business Development Coordinator to understand the pipeline of opportunities, and identify areas for proactive development relevant to areas of responsibility
  • Coordinate bid completion to produce distinctive, winning bids
  • Liaise with clients and colleagues to gain further information for bid completion and submission
  • Prioritise and produce plans for the efficient and successful compilation of bid documents to strict deadlines
  • Manage/ coordinate bid responses using robust project management techniques
  • Producing and editing bid response documents, ensuring each document contains required information required to create a successful, winning bid
  • Evaluate each bid question fully in order to completely understand response requirements
  • Create storyboards for method statement question responses to identify points to be covered and the most logical sequence in which to provide a written response
  • Write and produce draft documents and bid responses in accordance with company standards
  • Confirm delivery and successful lodging of bid submissions
  • To work towards improving and enhancing the standard and effectiveness of written responses in conjunction with the Bid Team
  • Proofing and editing colleague’s bid response documents, ensuring each document contains required information required to create a successful, winning bid
  • Perform editorial reviews of written bid responses – proof-read and edit bid responses as needed to improve clarity, accuracy and readability
  • Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly
  • Review financial information (pricing) to ensure appropriate commercial offering, and approval
  • Develop and maintain communication channels across the business, at all levels, in order to successfully achieve the above
  • Develop and maintain a library of written responses to support production of bids and proposals (Bid Library), in conjunction with the Bid Team
  • Identify contract documents as part of bid processes and coordinate sending of same to external and internal contacts for advice
  • Review contract documents to identify areas of further investigation
  • Initiate and coordinate full commercial review of contract related documents as required
  • Undertake negotiation on contract clauses as required, under direction of the Bid Team Manager
  • Write and re-draft contract clauses as required based on internal or external feedback
  • Ensure contract documents are promptly finalised, signed and returned as part of tender award
  • Provide assistance across the business in relation to contract and bid related queries received by telephone, email or face-to-face
  • Maintain high levels of organisation, accuracy and house-keeping of paperwork and documents
  • Be responsible for quality of work and conduct activities in accordance with the company and team quality procedures
  • Provide assistance and advice to team members as required
  • Contribute to the overall success of the bid process, including working to team and personal objectives
     

PERSON SPECIFICATION

Qualifications / Experience

  • Relevant experience within a bid role                                                           
  • Minimum of 4 years’ experience in a bid role                                              
  • Experience of writing, editing and producing written pieces of work                      
  • Experience of reviewing and responding to both Public and Private sector bid/ tender requests  

Salary

28 - 40K per annum

Reference

10448

Full time - Perm

Bid Manager

London and other major UK cities (location flexible)

Opportunity with a leading healthcare staffing provider.

Our client, a leading healthcare staffing provider, is looking for a Bid Manager to join their team. The Bid Manager role will be responsible for the timely completion of detailed responses to bids, proposals, tenders and other response documents.

The role requires a keen attention to detail, an ability to take an analytical view on complex projects whilst applying good industry practice to work. The successful candidate will also be expected to be an expert in bid writing, and able to convey complex messages effectively to target audiences. They will also be required to liaise and coordinate input from all levels within the business, up to senior management and board level.

Role Responsibilities

  • Understand the bid process to identify and qualify bid opportunities
  • Analyse win themes to objectively review bid responses throughout preparation,
  • Objectively review bid responses to ensure greatest chances of successful outcomes
  • Work intricately with business colleagues to fully understand opportunities, and relay/ oversee bid coordinator colleagues to support bid completion and submission
  • Apply best practice principles (e.g. APMP), and provide guidance and advice to bid and business colleagues
  • Apply expertise in bid writing to convey messages clearly, effectively and successfully
  • Ensure processes are followed always, and ensure compliance to agreed standards
  • Coordinate bid completion to produce distinctive, winning bids, managing the end-to-end bid process/life cycle
  • Prioritise and produce plans for the efficient and successful submission of bid documents to strict deadlines
  • Producing (writing) and editing bid response documents, ensuring each bid is positioned correctly, and with clear win themes and messages to maximise success rates
  • Evaluate each bid question fully to completely understand response requirements and formulate responses accordingly
  • Create storyboards for method statement question responses to identify points to be covered and the most logical sequence in which to provide a written response
  • Coordinate and manage responses from multiple authors and sources to create seamless, consistent and high quality responses
  • To deliver improved and enhanced standards of written responses in conjunction with the Bid Team
  • Ensure each written response is prepared to the highest standards of accuracy and presentation to position the organisation (and the bid) correctly
  • Review financial information (pricing) to ensure appropriate commercial offering, and approval
  • Develop and maintain communication channels across the business, at all levels, to successfully achieve the above
  • Develop and maintain a library of written responses and information to support production of bids and proposals (Bid Library), in conjunction with the Bid Team
  • Identify contract documents as part of bid processes and coordinate sending of same to external and internal contacts for advice
  • Review contract documents to identify areas of further investigation and inclusion within bid projects
  • Initiate and coordinate full commercial review of contract related documents as required
  • Undertake negotiation on contract clauses as required
  • Manage virtual bid project teams effectively
  • Help across the business in relation to contract and bid related queries received by telephone, email or face-to-face
  • Be responsible for quality of work and conduct activities in accordance with quality procedures
  • Maintain separation of allocated business area to ensure clear proof of adherence to anti-collusive policies, and maintain records for audit purposes
  • Maintain responsibility for allocated business areas as directed by the Bid Team Manager and/or Group Commercial Director, taking responsibility for overseeing all bid and commercial functions in respect of the allocated business unit/ area

 

Person Specification

  • Relevant experience within a bid role                                                                                
  • Minimum of 5 years’ experience in a bid role                                                                  
  • Experience of writing, editing and producing written pieces of work                                       

 

Essential

  • At least 2 years’ experience in bid writing                                                                         
  • At least 2 years’ experience in bid production within the health/ social care and/or recruitment industry
  • Experience of reviewing and responding to both Public and Private sector bid/ tender requests                                                                                                        
  • APMP accreditation (at least Foundation level)                                                               

Skills / Training

  • Highest standards of written English comprehension and grammar
  • Excellent written communication and presentation abilities
  • Meticulous attention to detail
  • Competent in reviewing and interpreting complex documents
  • Strong ability to listen and translate key messages into a compelling written response
  • Proficient in the use of MS Office tools, including Word, Excel, PowerPoint, Outlook, Internet Explorer
  • Ability to plan, prioritise and manage own workload, and workloads of others
  • A dedicated, driven approach to winning business through accurate bids
  • Demonstrable ability to work within a diverse, cross-functional company

 

Salary

up to 60K per annum

Reference

10447

Full time - Perm

Bid Writer

City of London

Exciting opportunity within a well-respected architectural firm.

An exciting opportunity has arisen for a talented Bid Writer to join our client, an architectural firm, in the City of London. The purpose of the role is to improve the quality of the Bid Team’s written output to support the work-winning process.

The role would suit someone with experience looking for the next step in their career, wanting to work in an exciting and creative environment.

Key responsibilities:

  • Working closely with the Bid Manager and Directors to lead on copy writing for the practice’s varying sector and regional bid submissions (from £100k to multi-billion £ projects).
  • Bid writing – creating new responses, developing existing and continuously refining written content as a whole, in a clear and concise manner, whilst incorporating win themes throughout.
  • Utilising the problem/solution/benefit model to respond to technical questions.
  • Supporting with client and win theme investigation.
  • Working towards bid programmes and strategies.
  • Integrating core values and tone of voice into written output.
  • Co-ordination of input from internal business experts and refining and proofreading to ensure consistency throughout the bid as a whole.
  • Developing a comprehensive understanding of the client’s history, projects and service offering.
  • Utilising document templates to create submission documents which comply with practice brand guidelines.
  • Production of presentations which echo win themes of the bid.
  • Identification of bid opportunities (OJEU).
  •  Updating online portals.
  • Inputting into the library of generic information.
  • Updating practice directories and associations, when required.
  • Assist in the wider marketing team activities, as required e.g. copy writing for marketing collateral, brochures, website, presentations, etc.

Core Competencies:

  • Excellent written and verbal communication skills.
  • Working in a fast-paced environment to strict deadlines.
  • Understanding how to effectively dissect and analyse client and bid requirements and develop response plans for technical questions.
  • Excellent organisational skills with an avid attention to detail.
  • Strong interpersonal skills with a confidence to co-ordinate with staff from varying levels of the business.
  •  Ability to use initiative and work unsupervised.
  • Graphical eye.
  • Keen interest in the architectural sector/built environment.

Qualifications/Experience Required:

  • +3 years bid writing experience in a high performing bid team.
  •  Good working knowledge and understanding of procurement processes.
  •  Construction sector experience.
  • Degree level educated.

Software applications:

  • Proficient in Microsoft Office
  • Working knowledge of Adobe Creative Suite (InDesign, Photoshop and Illustrator), preferred but not essential.

Salary

30 - 40K per annum

Reference

10444

Full Time - Perm

Bid Manager

Office Based London or Essex

Our client, an award-winning UK catering & hospitality provider is offering this rare opportunity to join the creative minds of their team.

They are seeking an experienced Bid Manager to join their team who can play a strategic and proactive role and has experience of the bidding and business development environment as well as experience in the contract catering sector.

This person will be directly responsible for effective bid management, solution development, bespoke bid writing and control of the bidding processes. The successful candidate lead and manage all aspects of bids, from being the main point of contact, collating all relevant data, writing a competitive bid response, working with our graphic design and print partners, until the proposal reaches the client.

Responsibilities

  • Ensure all proposal and tender opportunities are tracked from opportunity, to delivery, through to post review feedback.
  • Carry out research for kick off meetings.
  • Ensure relevant information is captured from all stakeholders to facilitate the completion of the tender.
  • Write and produce Sales Documents, Pre-Qualification Questionnaire (PQQs), Invitation to Tenders (ITTs) and Presentations in accordance with agreed deadlines.
  • Effectively communicating timetables and key messages throughout the tender process to all key stakeholders.
  • Participate in key review meetings / final document review / content sign off and document production meetings.
  • Genuine opportunity to be imaginative and creative to really make our bids stand out from the crowd.
  • Work closely with the operators to know what can be promised and can be delivered.
  • Work with our third party graphic designer and print agency to control and produce a high-quality bid response document.
  • Liaise with sales / marketing / ops teams to produce up-to-date case studies to use within all proposals.
  • Identify and re-work existing pre-written Bid Library content where relevant keeping it relevant and up-to-date.
  • Re-write / edit proposal responses from a variety of key stakeholders, including contributions from sales, marketing, ops, finance & legal teams.
  • Ensure governance is followed and all relevant approvals are obtained.
  • Ensuring compliance with tender return instructions and ensuring a complete return

Skills + Experience

  • A minimum of three years’ bid experience in a similar role.
  • Able to write, produce and edit bid content within a complex business environment.
  • Excellent writing skills (essential).
  • Excellent project management skills.
  • Strong interpersonal and communication skills to liaise with clients and stakeholders.
  • Experience of identifying, reviewing and evaluating each new business opportunity.
  • Up to date with food trends in London
  • Passionate about great food and service
  • Able to translate all of the above into the written word and ultimately an engaging and winning tender submission!
  • Highly organised.
  • Self-motivated and enthusiastic with a “can-do” personality.
  • Exceptional attention to detail.
  • Committed to delivering excellent standards at all times.
  • Flexible and able to be responsive and react to change and prioritise accordingly.
  • Willing to work flexible and additional hours as necessary to fulfil the demands of the role.
  • You will ideally be a graduate with excellent financial, commercial and business development experience and will have worked in the contract catering market.
  • Must be a self-starter, highly organised, and able to work well with colleagues at all levels in the organisation.

Salary

40k + win bonus and benefits per annum

Reference

10441

Full time - permanent position.

Bid Writer

London

Are you looking for an exciting new Bid Writer opportunity in central London?

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues.

The ideal candidates will have the skills and experience to support partners in the development of business. This is an excellent opportunity for a highly skilled Bid Writer to join their team . You will be responsible for producing compliant, compelling, competitive and successful PQQ and tender submissions to deadline.

Responsibilities
  • Pre-bid activity including research.
  • Bid process administration including EOI, clarifications, document assembly and submission
  • Editorial and writing including storyboarding, draft responses, proofreading and review
  • Maintaining libraries of standard content, case studies, presentations and other collateral material
  • Liaising with subject matter experts and other stakeholders and ensuring content is accurate, relevant and on time
Personal qualities, experience and skills
  • Minimum of 3 years’ experience in bid authoring
  • Demonstrated ability to write technical and business copy
  • High level English language skills with ability to write in concise, plain English
  • Ability to design and create documents that have high visual impact
  • An understanding of Public Sector procurement / OJEU processes and procedures / Framesworks
  • Excellent at establishing 1:1 working relationships and credibility with all levels of staff
  • Enthusiasm for working in an intensive, deadline-driven and high-profile role
  • Good project management skills and mind set
  • High level MS Office skills and overall IT literacy
  • Excellent written and good verbal communication skills

Salary

Negotiable per annum

Reference

10434

Business Development Coordinator

London

Are you looking for an exciting new job opportunity in central London?

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues.

The role of Resourcing and Bid Coordinator will support the proposal and bid management process from kick-off to submission and close down of bid. You will also support the process of resourcing consultants. The ideal candidate will be highly organised and an excellent written and verbal communicator. You should have excellent ICT skills, including excel.

Responsibilities
  • Implement the proposal management process and its inputs including CVs and Case Studies
  • Develop a systemised process for resourcing projects and bids, ensuring clear and timely communication to senior leadership team and staff
  • Lead capacity planning for all projects and proposals when looking at staff and associate availability
  • Assist with the internal end-to-end commercial processes within the business
  • Support the proposal and bid management process from kick-off to submission and close down of bid
  • Assist with costing proposals 
  • Ensure accurate timely submissions and capturing of crucial commercial information
  • Assist with the recording of all contract documentation
  • Issue associate contracts/schedules and approve associate invoices
  • Manage, maintain and track resourcing for bid development and project work. This includes calculating utilisation and issuing reports to senior leadership team and Board
  • Assist with securing access to commercial frameworks and assist on procurement processes. Seek, review and make Partners aware of business opportunities on open procurement and frameworks
  • Assist with reporting of bid outcomes including criteria matching
  • Help produce, develop and coordinate reports for the Business Development Committee
  • Support business development opportunities with clients and partner organisations
  • Develop a process for approving annual leave taking into consideration the business need and capacity planning
  • Assist with writing proposals, proof-reading and ensure the agreed branding and formatting is applied and compliant with relevant submission guidance
  • Effectively communicate resourcing decisions to staff following resourcing meetings
  • Effectively communicate with a wide range of internal and external stakeholders including Senior Partners
  • Maintain excellent relationships with associates and provide regular updates on availability to resourcing committee
Competency
  • Strong organisation and communication skills
  • Experience in business development role within procurement or contracting would be advantageous
  • Numerate and strong ICT skills with an eye for detail working to a high level of accuracy
  • Able to work under pressure to tight deadlines and changing priorities with senior members of the organisation
  • Strong skills in writing (Word and PowerPoint), quantitative analysis (Excel) and problem solving
  • Well organised, reliable, determined, driven and enthusiastic
  • Good communication skills

Salary

30k – 45k per annum

Reference

10416

Call for Security Cleared interim bid professionals.

UK, Europe, and global locations

Wide range of opportunities for bid professionals with security clearance.

We are keen to significantly expand our highly valued pool of security cleared bid writers and bid managers.  If you have achieved SC clearance and have some in depth defence/aviation/security bid writing and/or bid management expertise we will be pleased to hear from you. Please contact us on recruitment@bidperfect.co.uk

Salary

Excellent day rates per annum

Reference

LEE/SC/1

Long/short-term contracts available

Bid Writer

London

Are you looking for an exciting new Bid Writer opportunity in central London? 

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues. 

The ideal candidates will have the skills and experience to support partners in the development of business. This is an excellent opportunity for a highly skilled Bid Writer to join their team . You will be responsible for producing compliant, compelling, competitive and successful PQQ and tender submissions to deadline.

Responsibilities
  • Pre-bid activity including research. 
  • Bid process administration including EOI, clarifications, document assembly and submission
  • Editorial and writing including storyboarding, draft responses, proofreading and review
  • Maintaining libraries of standard content, case studies, presentations and other collateral material
  • Liaising with subject matter experts and other stakeholders and ensuring content is accurate, relevant and on time
Personal qualities, experience and skills
  • Minimum of 3 years’ experience in bid authoring
  • Demonstrated ability to write technical and business copy 
  • High level English language skills with ability to write in concise, plain English
  • Ability to design and create documents that have high visual impact
  • An understanding of Public Sector procurement / OJEU processes and procedures / Framesworks
  • Excellent at establishing 1:1 working relationships and credibility with all levels of staff
  • Enthusiasm for working in an intensive, deadline-driven and high-profile role
  • Good project management skills and mind set
  • High level MS Office skills and overall IT literacy
  • Excellent written and good verbal communication skills

Salary

Negotiable per annum

Reference

10434

Client Development and Bid Manager

Office Based Central London

Are you looking for an exciting new job opportunity in central London?

Our client is a rapidly growing management consultancy dedicated to improving health, care and public services. They work at the most senior levels with Chief Executives and Boards of organisations and systems to help them on their most critical issues. 

The role of Client Development and Bid Manager is critical to ensuring effective business processes. The ideal candidates will have the skills and experience to support partners in the development of business; primarily focusing on proposals, business development discussions, submission and follow through to contracting. 

The client is looking for an ambitious, commercially minded, innovative thinker, a  self starting individual who will seize the opportunity to help shape the business. In return they are offering a competitive salary along with a generous bonus package and benefits alongside real opportunity for career development.

Requirements and expectations:
Client Development
  • Own and continuously improve the internal end-to-end commercial processes within the business (from opportunity, proposal, contract, mobilisation to close down)
  • Develop and maintain tools and reports including business forecasting to support weekly Partner meetings 
  • Secure access to commercial frameworks and act as an expert on procurement processes
  • Capture business development opportunities and actions 
  • Seek, review and make Partners aware of business opportunities on open procurement and frameworks across various online portals 
  • Act as first point of contact for new business enquires from clients
Proposal and Bid Management
  • Lead the proposal and bid management process from kick-off to submission
  • Write proposals, proof-read and ensure the agreed branding and formatting is applied 
  • Cost proposals by applying relevant rate card and ensure consistent application by Partners and Principals 
  • Ensure accurate timely submissions and sense-check and ensure accuracy of crucial commercial information
  • Implement, develop and improve the proposal management process and its inputs including CVs and Case Studies
  • Train all staff on appropriate commercial processes at induction 
Contract Management
  • Establish and maintain excellent relationships with partner organisations and associates 
  • Apply and improve the contract terms and conditions for clients and partner organisations to meet the needs of the business as it grows 
  • Record all contract documentation 
  • Support the mobilisation of contracts ensuring contract visibility and awareness to the team 
  • Set invoice schedules for client work and work with the finance team to monitor and report profitability 
  • Monitor contract delivery and approve invoices for associates and partner firms 
  • Research, develop and implement project management tools to monitor profitability of contracts, capacity and utilisation to provide accurate reporting to Partners 
Person Specification
  • Well organised, reliable, determined, driven and enthusiastic
  • People orientated and able to build strong relationships 
  • Able to work under pressure, to tight deadlines and changing priorities
  • Demonstrate skills in writing (Word and Powerpoint), quantitative analysis (Excel) and problem solving 

Salary

negotiable p.a. + benefits & bonus per annum

Reference

10316

Please include a cover letter detailing your suitability for this role with your application.

Interim Contract Opportunities

UK, Europe and global locations

Regular interim work always available.

Every month our clients approach us for interim bid support. We are required to maintain a constant supply of bid writers, coordinators, managers, directors, consultants, and graphic and media specialists. If you are interested in adding your name to our interim talent pool, please submit your CV to our recruitment division. We will carefully consider every CV sent to us, whether it is from a long-standing freelancer or a bid professional seeking a short-term contract to fill in time until a suitable permanent position is found.

We look forward to hearing from you.

Salary

Neg. day rates + expenses. per annum

Reference

LCJ/INT

Long and short-term contracts available

Senior Bid Writer

Birmingham

An exceptional opportunity in a major law firm.

Our client is a leading law firm whose own clients are a range well known businesses and private individuals. They have an exciting opportunity for a Senior Bid Writer to join their growing team in their Birmingham office.

They deliver specialist legal services, with particular expertise in energy, education, financial services, healthcare and manufacturing. 

In return they are offering a competitive salary and benefits.

Responsibilities and role:

We are looking for a Senior Bid Writer to work closely with the Proposals Manager and team to implement good bid practice; coordinate and project manage proposals, including RFPs/ITTs, pitches, tenders and final stage presentations to support the firm’s ambitious growth plans.

A strong attention to detail, robust approach and exceptional stakeholder management are necessary to ensure the timely production of high quality documents or presentations.

Your key duties will be:

  • working with the Proposals Manager and wider Clients & Markets team to support partners with bid activity
  • researching best practice across other professional services firms, and work with the Proposals Manager to critically review the approach to pitching, and develop and implement improvements in process and approach
  • taking responsibility for project managing bids, or elements of bids.  This includes: facilitating and coordinating meetings, contributing to the strategy and messaging, rewriting contributor responses and reviewing content
  • overseeing the maintenance of the bid library, and adding to it after each pitch to improve the knowledge base
  • ensuring all proposal and tender opportunities are tracked from opportunity, to delivery, through to post review feedback
  • doing conversion analysis, including the production of a detailed outcomes analysis and yearly trends insight on a practice as well as work stream basis
  • proactively managing de-briefs following tender submissions regardless of whether successful or not, and ensuring feedback is shared with the pitch teams and Client & Markets team
  • helping to turn tender submission feedback into action plans to continuously improve performance and, where feasible, conduct debrief interviews
  • reviewing bid templates, structures and content on an on-going basis, to ensure consistency and best practice
  • working with the wider Clients & Markets team on projects where bid history can contribute e.g. legal directories

Skills and experience you will have:

  • a minimum of three years’ experience in a similar role, with ideally 12 months in professional services
  • proven previous bid writing ability
  • confident project-management skills
  • experience of evaluating merits / demerits of each new business opportunity
  • a proven track record of influencing others
  • excellent interpersonal skills

Key competencies you will need:

  • self-motivation and energy with  a “can-do” personality to make things happen
  • to be confident, dynamic and inspiring, with an outgoing personality   
  • to be enthusiastic and proactive, with an optimistic approach
  • a very strong attention to detail
  • to be committed to delivering excellent levels of service to internal and external clients at all times
  • to be flexible, with the ability to react to change and prioritise accordingly
  • the willingness to work flexible hours, and additional hours as necessary to fulfil the role

Additional information

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. These checks will involve providing proof of ability to work in the UK, providing proof of identity, proof of qualifications claimed in your CV, a bid writing test prior to interview, provision of two professional referee contacts.

Salary

35 - £50K (DOE) per annum

Reference

10426

Full time - permanent

Bid Manager

Major name firm - Central London

Fast paced and professional blue-chip environment.

An exceptional chance to join our well known client as a Bid Manager in their workplace services department.

This role will provide bid management support as part of the central sales, bids and marketing team, assisting with project activity relating to complex bid projects. The role will require strong project, time management and organisational skills and a disciplined and structured approach to work planning and task prioritisation

The ideal candidate will have experience with recruitment, professional services or outsourcing and excellent communication skills. It would also suit someone looking to take the next step in their bid career.

Duties & Responsibilities:

  • Regularly monitoring portals and inboxes to capture and respond to new tenders, leads and opportunities
  • Logging all opportunities, ensuring they are flagged to the relevant sales managers, and followed up in a timely manner
  • Responsible for ensuring all declarations and mandatory requirements are completed in a timely and accurate manner
  • Ensuring commercial documents are escalated and reviewed
  • Collating and contributing to clarification questions
  • Driving subject matter expert input
  • Writing “right first time” content and responses
  • Escalating new technology proposals for approval
  • Producing content for internal governance approval
  • Coordinating and processing clarification questions
  • Coordinating team lessons learned post-submission and applying them to each subsequent bid opportunity
  • Portal administration, response uploads and submissions
  • Producing compelling visual content for sales presentations
  • Providing absence cover for the bid coordinator, bid writers and the head of bids

Person Specification:

      Qualifications

  • Ideally degree educated (or equivalent)

Experience/Skills:

  • Excellent verbal and written communication skills
  • Ability to write compelling and winning content which clearly articulates a sales solution
  • Experience of writing for public and private sector audiences would be highly advantageous
  • An understanding of financial modelling for bids of varying sizes
  • Demonstrable understanding of bid outputs and delivering multiple opportunities at any one time
  • Exceptional project management skills, with great attention to detail
  • Demonstrable experience of prioritising workloads and working to deadlines
  • Understanding of project risk
  • Ability to communicate at all levels
  • MS Office skills (advanced Word, Visio and PowerPoint, intermediate Excel)
  • Experience of graphic design software would be advantageous
  • Demonstrable experience within recruitment, professional services or outsourcing
  • Ability to work calmly and efficiently in a fast-paced sales environment
  • A positive can-do attitude, willing to go above and beyond

 

Salary

45K per annum

Reference

10425

Bid Manager - Central London - Full time/Permanent

Bid Writer

London

A great opening for a professional Bid Writer in a major services organisation.

This is an opportunity to join our well known client as a professional Bid Writer in their workplace services department.

The successful candidate will be responsible for writing winning tender responses and marketing collateral through producing compelling content and building a library of responses and case studies.

Responsibilities

  • Liaise with key opportunity leads as relevant, including the bids and solutions manager, sales, bids and marketing director, account directors, solutions leads and subject matter experts to establish key messages and win themes for each bid
  • Produce winning tenders by writing compelling responses to client questions/requirements
  • Source and design images to illustrate written content
  • Convey critical information, including commercial/pricing terms, in a clear and consistent manner
  • Undertake research in order to develop an understanding of individual clients/sectors and bring bid/tender responses and marketing collateral to life
  • Arrange for review and approval written content prior to submission in line with business governance requirements
  • Support pitch teams in developing presentation slide decks
  • Research and write thought leadership white papers and topical industry blogs
  • Support the bids and solutions manager in co-ordinating and managing the bid process effectively, ensuring all tenders are submitted in a timely and organised manner
  • Participate in ‘lessons learnt’ sessions following completion of bid/sales cycle, and offer ideas for improvement

 

Person specification

Essential

  • Excellent verbal and written communication skills
  • Strong organisational skills and able to manage and control large volumes of content
  • Degree educated (any discipline with an emphasis on accurate technical and/or creative writing) or from a journalistic/professional writing background
  • Great attention to detail
  • Demonstrable experience of prioritising workloads and working to deadlines
  • Ability to engage at all levels
  • MS Office skills (advanced Word and PowerPoint, intermediate Excel)
  • Ability to work calmly and efficiently in a fast paced sales environment.

Desirable

  • Experience of recruitment, professional services or outsourcing
  • An understanding of the sales cycle and working in a sales environment
  • Experience of writing informal blogs and/or articles
  • Experience of MS Visio and InDesign will be an advantage
  • Experience of Salesforce CRM.

Salary

£30-40K neg. per annum

Reference

10423

Full time/Permanent

Bid Writer/Co-ordinator with InDesign

Office based Farnborough

Our client, a leading construction company, has an exciting opportunity to join their growing team. 

The ideal candidate will be experienced in writing compelling and winning bid submissions and have adobe suite skills, including InDesign. You will an ambitious self starter who can take initiative and work to tight deadlines.

In return you will receive excellent career growth opportunities along with a generous salary and benefits package.

Key Responsibilities
  • Coordinate the bid process and provide quality support to the Bid Team Leader. 
  • Actively work to enhance the quality of bids. 
  • Effectively coordinate and lead bid team contributors input. 
  • Provide creative ideas and initiatives into bids. 
  • Assess technical bid requirements and assist the bid leader to shape the proposals. 
  • Completion of high quality and accurate PQQs. 
  • Manage and produce accurate, well presented bid documentation for tenders. 
  • Input into clear effective client presentations. 
Proven Experience of:
  • Coordinating the bid process. 
  • Using Microsoft suite of Office programmes; including Word, Excel, Outlook and PowerPoint. 
  • Using Adobe InDesign. 
  • Using Adobe Photoshop. 
  • Coordinating the bid team.
  • Reviewing bid enquiries. 
  • Writing effective bid submissions. 
  • Meeting and working with SMEs
  • Active involvement in client meetings
Essential Skills
  • Excellent demonstrable standard of written and spoken English. 
  • Excellent standard of resource planning. 
     

Salary

Excellent salary and generous benefits package + car allowance per annum

Reference

10417

Full-time Permanent

Bid Writer

Birmingham

An exciting opportunity has arisen for a Bid Writer to join a leading independent UK consultancy at the forefront of risk, pensions, investment and insurance.

The friendly and rapidly expanding team is looking for someone proactive, conscientious and process driven with first class written communication skills.

The Bid Writer will be responsible for the successful completion of tenders in accordance with agreed company processes and best practice methodologies. The Bid Writer plays a leading role in ensuring the effective co-ordination and timely completion of tenders.
In return our client is offering a competitive salary, excellent benefits package and a sociable and modern working environment.

Responsibilities 
  • Carrying out research for the kick off and solution meetings
  • Leading the call / meeting to ensure relevant information is captured to facilitate the completion of the tender 
  • Ensuring win themes are developed that meet the client’s objectives 
  • Storyboard and outlining with the team 
  • Proactively develop and manage a network of subject matter experts
  • Communicating the key messages to key stakeholders in a timely manner
  • Communicate and influence at a senior level
  • Ensure consistent branding for all company specific documents
  • Ensuring the production of Pre-Qualification Questionnaire (PQQs), Invitation to Tenders (ITTs) and Presentations in accordance with agreed deadlines
  • Fully owning and taking responsibility for tender projects
  • Effectively communicating timetables and key messages throughout the tender process
  • Working with the Bid Designer to produce a high quality bid response document in a timely manner
  • Identify and re-work existing pre-written content where relevant
  • Deliver completed written proposal responses to the Bid Manager against agreed Request for Proposal (RFP) deadlines, escalating issues as required
  • Re-write / edit proposal responses from a variety of stakeholders
  • Writing Case Studies
  • Proactively gaining testimonials where examples of good work is highlighted
  • Proactively identifying areas of tender improvement
  • Present all new proposal content to the Bid Coordinator for updating the tender library
Experience
  • Strong written English language skills 
  • Excellent attention to detail and meticulous proof reading skills are required
  • A university degree with a 2:1 minimum grade or equivalent would be preferred, supported by an APMP accreditation.  Grade C and above in GCSE Mathematics and English is preferable.
  • Proven skills in producing and editing proposal content within a complex business environment. The bid writer will be experienced in leading storyboarding sessions, participating in key review meetings / final document review, content sign off and document production. Experience of coordinating and updating a work management system and Bid Library is beneficial.
  • Must be a self-starter, highly organised, and able to work well with colleagues at all levels in the organisation. Needs good knowledge of Microsoft Office and Windows-based computer applications.  Strong time management/prioritization skills as well as Tender Management are essential for this role.  
  • Professional services experience is beneficial.  Pension experience is a real benefit.

Salary

30,000-40,000 per annum

Reference

10415

Bid Perfect People

If you need an exceptional bid professional, you could try advertising online, although you will need to spend time sifting through a multitude of responses, many of which will be unsuitable. Alternatively, you could try a ‘high street’ recruitment agency, although they will not understand bids and tenders, or your needs, like we do.

Bid Perfect is a specialist consultancy operating only in bids and tenders, across all industry sectors. Bid Perfect People specialises in matching your requirements with our carefully vetted talent pool.

Our dedicated recruiters will find the right individual (or team) to support your projects through access to the best talent in bid management and bid writing.

We start by qualifying what you want to achieve with your recruitment; whether an experienced short-term interim, a permanent candidate or both will best suit your purpose. If you are not entirely sure what skills and background you require, we will advise you, and will also provide benchmarking regarding salary or day rate. We will help you build a job description and person specification by determining what kind of personality, team fit, management style, skills and experience best suit your business objectives.

Our tried and tested process will identify potential people accurately and you won’t have to waste time reviewing inappropriate CVs and interviewing candidates who haven’t been properly screened.

We can hire for you at all levels, from entry level (with free Bid Perfect training if required) to bid directors. We have a network of high performing bid professionals with whom we have built strong relationships over the years. It's a talent pool you will share in too.

What roles can we help with?

Bid Creation & Management
  • Bid Managers 
  • Bid Writers/Authors
  • Senior Bid Managers 
  • Bid Directors 
  • Bid Specialists   
  • Graphic Designers 
  • Content Writers
  • Knowledge Base Writers 
Bid Review & Support
  • Bid Editors
  • Proposal Managers 
  • Document Managers
  • Capture Managers
  • Bid Co-ordinators
  • Bid Support Administrators
  • Bid Finance Specialists
  • Pitch Managers
  • Media & Marketing Specialists 
     

If you need someone now, or anticipate needing someone in the future, please contact us.

How we work with you 

We are selective about who we take onto our register. Impressing our clients by fielding the right candidates for permanent and interim roles is key to maintaining our excellent reputation. We will get to know you through a screening interview either face to face, by phone or on Skype. Once on our database, we will stay in contact and call you when we have a suitable placement to discuss.

We are not an anonymous recruitment agency and we don't act like one. We won't send out candidates’ CVs who vaguely match a role description en masse. We are precise. We will only forward your details to our clients when we have your permission, and when we are sure there is a likelihood of a happy outcome when client and candidate meet.

Engaging with Bid Perfect

On our bid jobs page you will find a list of current vacancies we will be delighted to discuss openly with you once you have registered your details. You can do this by sending your CV and agreeing to our initial screening interview which will be scheduled at your convenience.

If we don’t feel we have a good opportunity for you right now, we will explain why and, if necessary, provide advice around where you should focus your job search and whether your CV needs to be revised accordingly. 

Good relationships are everything

To us, our interims and potential permanent candidates are our ‘pearls in the oyster’; you will be highly valued for your skills and expertise. You will never be treated as just another candidate to make up the numbers. 

We want you to get to know us and build a good relationship with us that will last many years. Since Bid Perfect was established in 2007, many of the bid writers and bid managers who have come through the Bid Perfect training courses have started as our clients and, in time, become our candidates and then become clients once more.  

Want to join us? Please send your CV and contact details to recruitment@bidperfect.co.uk and one of our specialist recruitment consultants will be in touch with you shortly.


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